How to Write Outreach Messages Using ChatGPT: Is There a Faster Way?
In today’s fast-moving world, sales professionals and recruiters rely on outreach to start meaningful conversations. But here’s the problem—most outreach messages sound the same. Generic, copy-paste messages flood inboxes, and most of them never get a response. People can tell when a message isn’t personal, and when that happens, they ignore it. To truly connect, the outreach message must feel engaging and relevant.
ChatGPT has become a popular tool to help craft better outreach messages. It can take basic details and turn them into something more engaging. But there’s a catch—it still requires a lot of manual work. You have to gather details about each person, tweak the message, and repeat the process for every prospect. This takes time and effort, and the reality is, that most people don’t have hours to personalize messages one by one. But what if there was a smarter, faster way to send truly personalized outreach? In this post, we’ll explore how to do it efficiently—without the manual work.
Writing Outreach Messages with ChatGPT: The Manual Process
Using ChatGPT to craft outreach messages can help make them sound more engaging, but the process is still manual and takes time. You can start the manual process by following the bunch of steps:
Step 1: Gathering Prospect Information
Before writing a message, you need to know who you’re reaching out to. This means manually looking up their LinkedIn profile, reading about their job role, and checking for any recent posts or updates. The goal is to find something relevant—maybe they just started a new position, shared an interesting article, or have a specific skill that connects to what you’re offering. Without this step, your message will sound generic, and people are less likely to respond.
Step 2: Generating a Personalized Message
Once you have the information, the next step is feeding it into ChatGPT to generate a message. You might enter something like:
"Write a LinkedIn message to a sales manager who recently posted about sales automation. Mention their post and introduce my tool that helps with lead generation."
ChatGPT will generate a response, but it won’t always be perfect. You’ll need to refine it—making sure it doesn’t sound robotic, tweaking the wording, and adding a personal touch so it feels authentic.
Step 3: Customizing for Each Prospect
One message won’t work for everyone. You’ll have to repeat this process for each new person, updating the details to match their profile. Maybe one prospect is a recruiter and another is a founder—what you say to them should be different. This is where the process becomes slow. If you’re reaching out to dozens or even hundreds of people, manually changing messages for each one takes up a lot of time.
Step 4: Sending & Tracking Responses
After finalizing the message, you have to copy and paste it into LinkedIn, send it, and then keep track of who responds. Many people use spreadsheets to monitor who they’ve contacted, who replied, and who needs a follow-up. It’s a tedious process, and if you lose track, you might miss out on potential opportunities.
How Better Pitch Beats Manual ChatGPT Outreach
If using ChatGPT manually for outreach feels slow and inefficient, it’s because it is. You still have to research each prospect, tweak messages, and keep track of responses yourself.
What is Better Pitch?
Better Pitch is a smart AI tool that helps sales professionals and recruiters send personalized LinkedIn outreach messages in seconds. Instead of manually researching prospects and writing messages one by one, just enter a LinkedIn profile link, and Better Pitch creates a tailored, engaging message instantly. It saves time, improves response rates, and makes outreach effortless.
Here’s how it makes outreach faster, smarter, and more impactful:
Instant Personalization at Scale
Instead of spending time manually gathering information, Better Pitch does the heavy lifting for you. Just input a LinkedIn profile link, and within seconds, it generates a tailored, engaging message based on the prospect’s role, experience, and recent activity. No more copying, pasting, and rewriting for each person—AI handles it all.
Deep Insights for Better Messages
Generic messages get ignored, but Better Pitch goes beyond just names and job titles. It analyzes key details like career history, skills, and recent LinkedIn posts to create highly relevant messages. Whether a sales professional is reaching out to a potential client or a recruiter is engaging a top candidate, the message feels personal—because it is.
Seamless Workflow, No Extra Effort
Manually tracking outreach with spreadsheets is time-consuming and messy. Better Pitch automates the entire process, from generating messages to managing responses. Users can create AI agents, run campaigns, and monitor results—all in one place. Instead of spending hours on repetitive tasks, sales teams and recruiters can focus on what matters: building real connections.
Higher Response Rates, Less Manual Work
When outreach is done right, people engage. Better Pitch increases response rates by ensuring every message is crafted with precision, backed by AI-driven personalization. By automating what used to take hours, users can send more messages, get more replies, and close more deals or hire faster—all with less effort.
With Better Pitch, outreach isn’t just easier—it’s smarter, faster, and more effective. No more struggling with manual personalization or tracking responses one by one. Instead, let AI handle the details while you focus on converting conversations into results.
How Does Better Pitch Works?
Step 1: Add a LinkedIn Profile Link
Instead of manually searching for details, just paste a LinkedIn profile URL into Better Pitch. The platform instantly pulls relevant data like job title, company, skills, and recent activity using the Proxycurl API. No more wasting time gathering information—Better Pitch does it for you.
Step 2: AI Creates a Personalized Message
Better Pitch’s AI agent analyzes the prospect’s background and generates a customized outreach message in seconds. It doesn’t just use basic placeholders—it crafts a message that feels natural and relevant based on their role, career history, and interests. This ensures your outreach stands out and grabs attention.
Step 3: Automate & Track Your Outreach
With Better Pitch, you can send messages, track responses, and manage campaigns—all in one place. No need to manually copy, paste, and follow up using spreadsheets. The platform keeps everything organized, helping you focus on engaging with the right people instead of handling repetitive tasks.
Conclusion
Writing outreach messages with ChatGPT can help, but it still takes a lot of manual work—researching prospects, fine-tuning messages, and tracking responses. If you're reaching out to just a few people, this might be fine. But if you need to scale, it quickly becomes overwhelming.
Better Pitch makes this process effortless by automating personalization, generating tailored messages instantly, and managing outreach campaigns in one place. Instead of spending hours crafting messages, you can focus on building real connections.
Why work harder when you can work smarter? Try Better Pitch and make outreach faster, easier, and more effective. 🚀
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